SS112: Processing Personnel Actions Course Details
Technical Area(s) |
Staffing |
---|---|
Staffing Competencies |
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HR General Competencies |
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Proficiency Level(s) | Level 2 - Basic |
Target Audience | The target audience for this course is early career HR Specialists, Grade 5-9. This course is a foundational course that does not align directly with a specific level or role of the HR Professional Framework. It most closely aligns with the Technical Specialist, Apprentice level. |
Prerequisites | There are no prerequisites for this course. However, for the best learning outcomes, it is recommended that the SS110: Staffing for Organizational Impact be completed first. |
Seat Time/Course Length | The advertised seat time for this course, including time for the online Baseline Knowledge Assessment and Post Course Knowledge Assessment should be 6 hours. Please note that the Baseline Knowledge Assessment must be completed prior to the first day of class. |
SS112: Processing
Personnel Actions |
|
Objective Type |
Objectives |
Terminal |
Identify the activities, forms and documents, and key systems involved in the preparation and processing of personnel actions. |
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Lesson 1: Overview of the Guide |
Enabling |
Describe the content and organization of The Guide to Processing Personnel Actions |
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Lesson 2: Documenting Personnel Actions |
Enabling |
Describe how requests for personnel actions are documented |
Enabling |
Specify how official notifications of personnel actions are documented |
Enabling |
Specify the purpose of Enterprise Human Resources Integration (EHRI), and state how SF-52 and SF-50 information reported to EHRI is used |
Enabling |
Identify the job aids available for processing personnel actions |
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Lesson 3: Nature of Action, Legal Authority, and Remarks |
Enabling |
Define the term “nature of action” |
Enabling |
Describe the numerical codes used to identify natures of action on the SF-52 and SF-50 |
Enabling |
Specify how legal authority information relates to personnel actions |
Enabling |
Describe the alphabetical or numerical codes used to identify the legal authorities for actions taken using the SF-52 or SF-50 |
Enabling |
State the purpose of entering remarks on the SF-50 |
Enabling |
Describe the alphabetical codes used in remarks on the SF-50 to identify the purpose |
Enabling |
Identify where the OPM-developed codes for recording other data on personnel action forms are located |
SS112: Processing
Personnel Actions |
|
Objective Type |
Objectives |
Terminal |
State the general instructions for personnel actions, the terms and guidelines related to processing cancellations and retroactive personnel actions, the rules for using electronic personnel forms, and the documentation needed for entry on duty employees. |
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Lesson 1: General Instructions |
Enabling |
Specify the guidelines for recording employee names on personnel action forms |
Enabling |
Define the rules for setting effective dates on personnel action forms |
Enabling |
Describe the requirements and responsibilities related to the approval of personnel actions |
|
Lesson 2: Cancellations and Retroactive Personnel Actions |
Enabling |
Define specific terms associated with processing cancellations and retroactive personnel actions |
Enabling |
Describe the circumstances under which cancellations and retroactive personnel actions are processed |
Enabling |
Specify how the implementation of certain decisions affects personnel actions |
Enabling |
Identify whether or not a particular decision requires a personnel action |
Enabling |
State the responsibilities of the agencies that prepare personnel actions to implement a decision or take corrective action |
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Lesson 3: Electronic Forms and Signatures |
Enabling |
Define what electronic personnel forms are, and state the approval requirements for creating and using such forms |
Enabling |
Specify the guidelines for using electronic forms |
Enabling |
Describe the authentication procedures associated with the use of electronic forms |
Enabling |
Identify the rules and requirements for using electronic signatures |
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Lesson 4: Entry on Duty Process for New Employees |
Enabling |
Describe the documentation requirements for new employees going through the entry on duty process |
Enabling |
Specify the procedure for obtaining personnel information from a federal employee's prior agency |
SS112: Processing
Personnel Actions |
|
Objective Type |
Objectives |
Terminal |
Describe how to complete the SF-52 and the SF-50, identify the rules that allow a list form of notice to be used for documentation, and specify the requirements for notifying employees of personnel actions. |
|
Lesson 1: Standard Form 52, Request for Personnel Action (SF-52) |
Enabling |
Describe how the SF-52 is used to process personnel actions |
Enabling |
State the requirements and guidelines for completing the SF-52 |
Enabling |
Complete an SF-52 for a standard personnel action scenario |
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Lesson 2: Standard Form 50, Notification of Personnel Action (SF-50) |
Enabling |
Describe how the SF-50 is used to process personnel actions |
Enabling |
Specify the requirements and guidelines for completing the SF-50 |
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Lesson 3: List Form of Notice |
Enabling |
Identify the rules for using a list form of notice in place of an SF-50 to record personnel actions |
Enabling |
Define the guidelines for formatting a list form of notice |
Enabling |
State the Privacy Act requirements related to the distribution of a list form of notice |
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Lesson 4: Notifying Employees of Personnel Actions |
Enabling |
Describe the requirements and options for notifying employees of personnel actions |
SS112: Processing
Personnel Actions |
|
Objective Type |
Objectives |
Terminal
|
Specify the procedures for determining creditable service for leave accrual purposes, identify how to compute a Service Computation Date (SCD) for leave, and state when and how to process personnel actions to document changes in SCDs. |
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Lesson 1: Determining Creditable Service |
Enabling |
Define the term “Service Computation Date (SCD)” and specify how it applies to employee annual leave accrual |
Enabling |
Describe the process for identifying an employee’s prior federal service |
Enabling |
State the rules for crediting service for an employee |
Enabling |
Specify the types of service, amount to be credited, and process for verifying creditable civilian service |
Enabling |
Describe the rules, restrictions, and verification process for creditable uniformed service |
Enabling |
Identify the other types of civilian service that are creditable for annual leave accrual |
|
Lesson 2: Computing the Service Computation Date-Leave (SCD-Leave) |
Enabling |
Identify when to compute the Service Computation Date (SCD) for annual leave accrual |
Enabling |
State how to determine the SCD-Leave for employees with no prior service, or breaks in service of three calendar days or less |
Enabling |
List the activities to complete before computing an employee’s SCD |
Enabling |
Describe the process for computing an employee's SCD-Leave |
Enabling |
Specify the guidelines for documenting SCD-Leave determinations |
Enabling |
Identify the guidelines for reporting retirement-related data for annual leave accrual purposes |
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Lesson 3: Change in Service Computation Date-Leave (SCD-Leave) |
Enabling |
Specify the personnel actions to use to change an employee’s SCD-Leave |
Enabling |
Describe how to process a Change in SCD-Leave |
SS112: Processing
Personnel Actions |
|
Objective Type |
Objectives |
Terminal |
Identify the documentation requirements related to veterans’ preference. |
Enabling |
Describe the purpose and procedure for recording veterans’ preference on personnel action forms |
Enabling |
Specify the process for documenting an SF-52 with changes in veterans' preference that occur after an employee has gone through entry on duty |
SS112: Processing
Personnel Actions |
|
Objective Type |
Objectives |
Terminal |
Specify how to document service performed without compensation by volunteers who do not receive federal appointments. |
Enabling |
State the process for documenting volunteer service performed without compensation by an employee who did not receive a federal appointment |